Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
February 18th, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on February 18th, 2010. The meeting is convened for the purpose of approving the 2010 reserve study and budget. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
Carolyn Briggs, president, reported that an envelope inspection was completed in January. The inspector, from Morrison Hershfield, indicated that there were a number of issues with the building envelope, including roofing concerns. Carolyn requested that the inspector provide a written account of all issues and present this summary to the board at its regular board meeting.
BOARD AND COMMITTEE REPORTS
Pest Control Committee
Carolyn Briggs reported that Interstate Pest Management came on site to perform an inspection of units 100, 101, and 200. Carolyn accompanied the agency on their inspection. The inspection also included an overnight assessment using a “night watch machine” that emits bedbug attractants and traps them. Both visual and night watch inspections did not yield any evidence of infestation. Regardless, Interstate Pest Control was contracted to fully treat unit 100, where previous residents reported suspected bedbug activity. Carolyn also recommended that “climb-up” traps and mattress covers be provided for any of the five surrounding units upon request. Carolyn would notify the relevant residents of this board offer, contingent on the homeowners’ willingness to use the provided traps and notify the board of any findings.
UNFINISHED BUSINESS
None
NEW BUSINESS
Assessment Fee Resolution
Moved by Kevin Southern that…
Kevin Southern shall develop and propose a resolution outlining the timeline and amounts for fees imposed on homeowners with late payment of assessments.
By general consent, motion carried.
Default Notices
Moved by Kevin Southern that…
Whereas a standard penalty timeline and fee structure has not yet been ratified by the board…
NWCM shall ensure that all accounts with dues over sixty (60) days late have been served a first notice of default and charged NWCM fees associated with that notification.
By general consent, motion carried.
Legal Counsel
Moved by Carolyn Briggs that…
Whereas the board may need legal representation to collect on certain past due accounts, and…
Whereas the board may need periodic consultation or assistance regarding ongoing legal matters related to administration of the HOA, and…
Whereas the board has not identified a lawyer for the above purposes already…
Carolyn Briggs will identify and contact HOA attorneys and request that they attend the next HOA board meeting to present their offered services with associated fees to the HOA board.
By general consent, motion carried.
Window Measurement Letter
Moved by Carolyn Briggs that…
Whereas the window repair committee has advised the board that all homeowners should independently contact Milgard Windows to get new balancers installed on malfunctioning windows, and…
Whereas unaddressed windows in the building could lead to water intrusion, which can jeopardize the structure envelope…
Kevin Southern shall create a letter to be sent with due assessments. The letter will notify homeowners that they need to contact Milgard to resolve this issue. The letter will be accompanied by a reply form to be returned to the HOA board providing notification of the homeowner’s actions. A copy of these materials will be provided to residents. The board shall contact any homeowners from which it does not receive a reply in order to ensure that all window issues are properly addressed.
By general consent, motion carried.
Bike Rack Installation
Moved by Carolyn Briggs that…
Lilli Szafranski contact the local Bicycle Transportation Alliance (BTA) to get recommendations for contractors that can install new bike rack options, or that can come to a future board meeting to present recommended options.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for March 9, 2010 at 6:30pm.
