Board Meeting Minutes – Dec 4, 2011

Minutes for

Regular Meeting of the Board of Directors

of the

Association of Unit Owners of Lloyd Park Condominium

December 4^th, 2011

Call to order
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3^rd floor lobby of 1509 NE 10^th Ave, Portland, OR, 97232 on December 4^th, 2011. The meeting convened at 6:30pm.
Members in attendance
President Terry Spencer, presiding
Ashley Rogers, treasurer


Approval of minutes
No motion to approve minutes was made this month. The secretary was not in attendance.
Officers' reports
None.
Board and committee reports
None
Owners Forum
None
Unfinished business
None
New business
Owner Notice of Regular Board Meetings

Moved by Terry Spencer that…

"The Management Trust Northwest" include a message in the monthly billing statements to announce the standing monthly board meeting place and time, beginning with the meeting scheduled on Feb 5, 2012.

By general consent, motion carried.

Pursuit of Delinquent Account Collections

Moved by Terry Spencer that…

The board shall engage with a local attorney to draw up a contract for board review, to work with the association to collect delinquent accounts.

By general consent, motion carried.

Engagement of Legal Counsel for Building Envelope Issues

Moved by Terry Spencer that…

Terry Spencer shall contact re-engage with a local attorney to work with our association in responding to issues reported in the building's previous envelope inspection.

By general consent, motion carried.

Building Maintenance

Moved by Ashley Rogers that…

Ashley Rogers shall contract "HOA Maintenance Services" to finish the south-side job on the fire door and paint, and to also repair the first floor door which is coming off of its hinges.

By general consent, motion carried.

Adjournment
Terry Spencer moved that the meeting adjourn at 7:05pm. By general consent, the motion carried. The next board meeting is scheduled for January 8^th, 2011 at 6:30pm.

Board Meeting Minutes – Oct 2, 2011

Minutes for

Regular Meeting of the Board of Directors

of the

Association of Unit Owners of Lloyd Park Condominium

October 2^nd, 2011

Call to order
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3^rd floor lobby of 1509 NE 10^th Ave, Portland, OR, 97232 on October 2^nd, 2011. The meeting convened at 6:40pm.
Members in attendance
President Terry Spencer, presiding
Kevin Southern, secretary
Ashley Rogers, treasurer


Approval of minutes
Motion was made by Kevin Southern to approve the minutes of the August 3^rd meeting. Motion carried.
Officers' reports
None.
Board and committee reports
None
Owners Forum
None
Unfinished business
None
New business
Building Welcome Letter

Moved by Terry Spencer that…

A welcome letter, proposed by a Lloyd Park HOA member, be approved for posting in the lobby. The letter contains information about adding phone numbers to the front callbox, notice of no smoking in common areas, notice of no storage in common areas, notice that fire doors are to be kept closed, and information about location and policies of garbage and recycling bins.

By general consent, motion carried.

Tagging Items in Common Areas

Moved by Terry Spencer that…

Whereas several large items have been left in the utility common area, and…

Whereas the presence of these items creates an unsightly appearance, and…

Whereas the presence of these items presents a fire code violation…

The board of directors shall begin tagging items in the common areas for disposal with a three week notice. If items are not removed from the common areas within the three week notice period, such items will be disposed of.

By general consent, motion carried.

HOA Meeting Scheduling

Moved by Terry Spencer that…

Whereas the HOA board has decided to hold future board meetings on the first Sunday of each month…

Kevin Southern shall assemble a notice to be sent out by The Management Trust notifying residents of the new meeting schedule.

By general consent, motion carried.

Adjournment
Terry Spencer moved that the meeting adjourn to executive session at 8:00pm. By general consent, the motion carried. No additional board business was conducted following executive session. The next board meeting is scheduled for November 13^th, 2011 at 6:30pm.

Board Meeting Minutes – Aug 3, 2011

Minutes for

Regular Meeting of the Board of Directors

of the

Association of Unit Owners of Lloyd Park Condominium

August 3^rd, 2011

Call to order

A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3^rd floor lobby of 1509 NE 10^th Ave, Portland, OR, 97232 on August 3^rd, 2011. The meeting convened at 7:05pm.

Members in attendance

President Terry Spencer, presiding

Kevin Southern, secretary

Ashley Rogers, treasurer

 

Officers' reports

None.

Board and committee reports

Carolyn Briggs (departing chairperson) reported that the no-freeze hose bib has now been installed, and semi-annual access to the building crawlspace for turning on and off water to these bibs is no longer necessary.

Owners Forum

An owners forum was held to review matters concerning homeowners present at the meeting.

An owner reported that the emergency escape door window/frame still needed to be painted, as there was raw wood remaining from a recent glass repair.

Unfinished business

None

New business

Emergency Door Repair

Moved by Terry Spencer that…

Whereas an owner has reported that the frame of the emergency exit door remains unpainted from a recent repair…

Kevin will request that The Management Trust NW dispatch HOA Maintenance to complete the door repair and painting.

By general consent, motion carried.

Building Welcome Letter

Moved by Terry Spencer that…

Whereas there is various standard information that would be useful for new owners and tenants in the building…

Margo Klabough will create a draft of a "Welcome to the Building" letter for approval at a subsequent HOA board meeting. The draft will include a note indicating that fire doors are to remain closed, and not used except in case of an emergency.

By general consent, motion carried.

HOA Meeting Scheduling

Moved by Terry Spencer that…

Whereas the HOA board has been following an erratic board meeting schedule, which is difficult for homeowners to be aware of and attend…

Except in case of specific exceptions, future board meetings will be held on the first Sunday of each month.

By general consent, motion carried.

Adjournment

Terry Spencer moved that the meeting adjourn to executive session at 8:30pm. By general consent, the motion carried. No additional board business was conducted following executive session. The next board meeting is scheduled for September 4, 2011 at 6:30pm.

Board Meeting Minutes - Nov 2, 2010

Minutes for

Regular Meeting of the Board of Directors

of the

Association of Unit Owners of Lloyd Park Condominium

November 2^nd, 2010

Call to order

A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3^rd floor lobby of 1509 NE 10^th Ave, Portland, OR, 97232 on November 2^nd, 2010. The meeting convened at 7:10pm.

Members in attendance

President Carolyn Briggs, presiding

Kevin Southern, secretary

Lilli Szafranski, treasurer

Approval of minutes

Motion was made by Kevin Southern to approve the minutes of the September 1^st meeting. Motion carried.

Officers’ reports

None.

Board and committee reports

HOA Collection Dues

A request has been submitted to one law firm regarding HOA representation for unpaid assessments and dues, and a response is being awaited. Carolyn knows from previous conversations with NWCM that there are two other local firms that may be able to represent the HOA, and will contact them as well.

Posting of Board Minutes

Kevin reported that he will resume posting board meeting minutes on lloydparkhoa.blogspot.com, and will circumvent previous posting difficulties by removing formatting from the minutes.

Unfinished business

None

New business

2011 Reserve Study and Budget Planning

With no new business for review, the HOA board used the remaining time to review the latest proposed reserve study and budget. The board took assignments for follow-up with respect to each line item, and will re-convene on November 18^th to resume review and planning

Adjournment

Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 9:15pm. The next board meeting is scheduled for November 18, 2010 at 6:30pm.