Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
September 1st, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on September 1st, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
APPROVAL OF MINUTES
Motion was made by Kevin Southern to approve the minutes of the August 3rd meeting. Motion carried.
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
Window Repair
Approximately 50% of units have had their window issues addressed by Milgard. On August 13th, a Milgard representative will be on-site to address windows in the common areas. Carolyn Briggs is facilitating this visit. Carolyn will be contacting the residents of units that have not indicated that their window issues have been addressed to request further follow-up.
Carpet Cleaning
Carolyn has arranged to have carpets cleaned. Cleaning will be conducted on September 28th. She will post a notice for tenants in advance in case any suffer from allergies and need to take associated precautions.
City of Portland Recycling
Carolyn reported that she will be receiving recycling materials ordered by NWCM and will distribute them to all unit occupants. NWCM will then mail a new set of materials annually to Carolyn for redistribution to unit occupants.
Bike Racks
The board received two bids to install 15-20 bicycle racks in the utility areas of the building for approximately $1000 and $1500. Given that there are maintenance items to be addressed in relation to the recent envelope inspection, the recommendation at this time is to postpone investment in bicycle racks at this time until the implications and costs of this maintenance is understood.
UNFINISHED BUSINESS
None
NEW BUSINESS
Front Overhang Repair
Moved by Carolyn Briggs that…
Whereas the roof over the small overhang at the front door of the condominium is leaking, causing a disturbance to residents and leading to swelling of the front door, which then fails to properly close, and…
Whereas several drainage deficiencies were clearly identified by the board’s recent envelope inspection…
The association shall contract HOA Maintenance Services to conduct the repairs to this roof necessary to remedy: the problems identified by the envelope inspection, the leakage causing the front door to swell and fail to close properly, the gutter repair that is necessary to prevent water from falling on residents passing underneath it. These repairs have been estimated by HOA Maintenance Services at $2400.
By general consent, motion carried.
Reserve Study Update
Moved by Carolyn Briggs that…
Kevin Southern shall arrange with WSSC to update the association reserve study for 2010 in preparation for the yearly budget. He is to ensure that WSSC includes the corrected/updated study numbers that resulted from development of the 2009 reserve study and budget.
By general consent, motion carried.
Regular Posting of Board Minutes
Moved by Carolyn Briggs that…
Whereas board minutes have not been posted online for many months, and…
Whereas Kevin Southern, the board secretary, noted that the reason for the lack of minutes being posted is mostly due to the difficulty in posting the materials to the current distribution website (Blogspot)...
Kevin Southern, the board secretary, shall establish a new means for communicating minutes to the HOA at large and begin posting minutes from each board meeting in a timely manner.
By general consent, motion carried.
Hornet Nest
Moved by Carolyn Briggs that…
The board shall contract HOA Maintenance Services, at a reasonable cost, to remove the hornet nest that has been built in the 3rd floor stairwell window and repair the screen if it has been damaged.
By general consent, motion carried.
Regular Board Meeting Schedule
Moved by Carolyn Briggs that…
The board shall resume regularly scheduled meetings on the final Wednesday of each month.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for September 28, 2010 at 6:30pm.
Saturday, November 13, 2010
Monday, November 1, 2010
Board Meeting Minutes - Aug 3, 2010
Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
August 3rd, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on August 3rd, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
Window Repair
Approximately 50% of units have had their window issues addressed by Milgard. On August 13th, a Milgard representative will be on-site to address windows in the common areas. Carolyn Briggs is facilitating this visit. Carolyn will be contacting the residents of units that have not indicated that their window issues have been addressed to request further follow-up.
Carpet Cleaning
Carolyn has arranged to have carpets cleaned. She is coordinating trash days with the carpet cleaner at their request. Once she gets this information, she will be scheduling the cleaning. A 10 day advance notice for those with allergies will be provided.
Bike Racks
The board received two bids to install 15-20 bicycle racks in the utility areas of the building for approximately $1000 and $1500. Given that there are maintenance items to be addressed in relation to the recent envelope inspection, the recommendation at this time is to postpone investment in bicycle racks at this time until the implications and costs of this maintenance is understood.
UNFINISHED BUSINESS
None
NEW BUSINESS
Envelope Inspection and Repair
Moved by Carolyn Briggs that…
The association shall hire Ball Janik LLP to review envelope inspection results, review association documents, and advise and represent the board for any resulting legal actions. The cost for this assessment is estimated to range from two to five thousand dollars.
By general consent, motion carried.
Entry Door Repair
Moved by Carolyn Briggs that…
Whereas the front and main entry door of the building does not properly close in higher humidity weather…
The board shall hire Bill Reinwand to plane and restain the door to allow it to properly close for a fee of approximately $80.
By general consent, motion carried.
New Directors and Officers Liability Insurance
Moved by Carolyn Briggs that…
Whereas US Liability provides coverage above and beyond the current policy with Great American Insurance Company, and…
Whereas US Liability provides coverage for a $40 lower annual premium than Great American Insurance Company…
The association shall switch its Directors and Officers Liability Insurance to US Liability.
By general consent, motion carried.
City of Portland Recycling
Moved by Carolyn Briggs that…
Whereas Carolyn was informed that the city requires the HOA to provide recycling information to all tenants…
Kevin Southern shall request that NWCM obtain the appropriate documentation and either provide it to Carolyn Briggs for distribution throughout the building, or mail it directly to new residents as they move in to the building.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for August 31, 2010 at 6:30pm.
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
August 3rd, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on August 3rd, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
Window Repair
Approximately 50% of units have had their window issues addressed by Milgard. On August 13th, a Milgard representative will be on-site to address windows in the common areas. Carolyn Briggs is facilitating this visit. Carolyn will be contacting the residents of units that have not indicated that their window issues have been addressed to request further follow-up.
Carpet Cleaning
Carolyn has arranged to have carpets cleaned. She is coordinating trash days with the carpet cleaner at their request. Once she gets this information, she will be scheduling the cleaning. A 10 day advance notice for those with allergies will be provided.
Bike Racks
The board received two bids to install 15-20 bicycle racks in the utility areas of the building for approximately $1000 and $1500. Given that there are maintenance items to be addressed in relation to the recent envelope inspection, the recommendation at this time is to postpone investment in bicycle racks at this time until the implications and costs of this maintenance is understood.
UNFINISHED BUSINESS
None
NEW BUSINESS
Envelope Inspection and Repair
Moved by Carolyn Briggs that…
The association shall hire Ball Janik LLP to review envelope inspection results, review association documents, and advise and represent the board for any resulting legal actions. The cost for this assessment is estimated to range from two to five thousand dollars.
By general consent, motion carried.
Entry Door Repair
Moved by Carolyn Briggs that…
Whereas the front and main entry door of the building does not properly close in higher humidity weather…
The board shall hire Bill Reinwand to plane and restain the door to allow it to properly close for a fee of approximately $80.
By general consent, motion carried.
New Directors and Officers Liability Insurance
Moved by Carolyn Briggs that…
Whereas US Liability provides coverage above and beyond the current policy with Great American Insurance Company, and…
Whereas US Liability provides coverage for a $40 lower annual premium than Great American Insurance Company…
The association shall switch its Directors and Officers Liability Insurance to US Liability.
By general consent, motion carried.
City of Portland Recycling
Moved by Carolyn Briggs that…
Whereas Carolyn was informed that the city requires the HOA to provide recycling information to all tenants…
Kevin Southern shall request that NWCM obtain the appropriate documentation and either provide it to Carolyn Briggs for distribution throughout the building, or mail it directly to new residents as they move in to the building.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for August 31, 2010 at 6:30pm.
Board Meeting Minutes - May 17, 2010
Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
May 17th, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on May 17th, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
None.
UNFINISHED BUSINESS
None
NEW BUSINESS
Envelope Inspection and Repair
Moved by Carolyn Briggs that…
Lilli Szafranski and Carolyn Briggs will meet with Ball Janik LLP to review the building’s visual envelope inspection and assess the merits of hiring the agency to represent the Association.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 7:00pm.
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
May 17th, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on May 17th, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
None.
UNFINISHED BUSINESS
None
NEW BUSINESS
Envelope Inspection and Repair
Moved by Carolyn Briggs that…
Lilli Szafranski and Carolyn Briggs will meet with Ball Janik LLP to review the building’s visual envelope inspection and assess the merits of hiring the agency to represent the Association.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 7:00pm.
Board Meeting Minutes - Mar 31, 2010
Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
March 31st, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on March 31st, 2010. The meeting is convened for the purpose of approving the 2010 reserve study and budget. The meeting convened at 7:00pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
Carolyn Briggs, president, informed the board that she has arranged for Morrison Hershfield to attend the regularly scheduled April homeowners meeting to present findings from their envelope inspection as well as answer any related questions.
BOARD AND COMMITTEE REPORTS
None
UNFINISHED BUSINESS
None
NEW BUSINESS
Carpet Cleaning
Moved by Carolyn Briggs that…
Kevin will arrange with NWCM to have the building’s carpets cleaned. Kevin will obtain a bid to clean carpets from a personally recommended carpet cleaning company, G&J Carpet Cleaning, and submit the bid and contact information to Candra if the bid is competitive.
By general consent, motion carried.
Envelope Inspection
Moved by Carolyn Briggs that…
Carolyn will provide NWCM with a postcard to be mailed to residents informing them of the availability of an envelope inspection online for review prior to April’s HOA board meeting, at which Morrison Hershfield representatives will be present to answer homeowner questions. Homeowners will need to submit questions by Friday, April 23rd, with the meeting on April 28th.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:45pm. The next board meeting is scheduled for April 28, 2010 at 6:30pm.
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
March 31st, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on March 31st, 2010. The meeting is convened for the purpose of approving the 2010 reserve study and budget. The meeting convened at 7:00pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
Carolyn Briggs, president, informed the board that she has arranged for Morrison Hershfield to attend the regularly scheduled April homeowners meeting to present findings from their envelope inspection as well as answer any related questions.
BOARD AND COMMITTEE REPORTS
None
UNFINISHED BUSINESS
None
NEW BUSINESS
Carpet Cleaning
Moved by Carolyn Briggs that…
Kevin will arrange with NWCM to have the building’s carpets cleaned. Kevin will obtain a bid to clean carpets from a personally recommended carpet cleaning company, G&J Carpet Cleaning, and submit the bid and contact information to Candra if the bid is competitive.
By general consent, motion carried.
Envelope Inspection
Moved by Carolyn Briggs that…
Carolyn will provide NWCM with a postcard to be mailed to residents informing them of the availability of an envelope inspection online for review prior to April’s HOA board meeting, at which Morrison Hershfield representatives will be present to answer homeowner questions. Homeowners will need to submit questions by Friday, April 23rd, with the meeting on April 28th.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:45pm. The next board meeting is scheduled for April 28, 2010 at 6:30pm.
Board Meeting Minutes - Feb 18, 2010
Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
February 18th, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on February 18th, 2010. The meeting is convened for the purpose of approving the 2010 reserve study and budget. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
Carolyn Briggs, president, reported that an envelope inspection was completed in January. The inspector, from Morrison Hershfield, indicated that there were a number of issues with the building envelope, including roofing concerns. Carolyn requested that the inspector provide a written account of all issues and present this summary to the board at its regular board meeting.
BOARD AND COMMITTEE REPORTS
Pest Control Committee
Carolyn Briggs reported that Interstate Pest Management came on site to perform an inspection of units 100, 101, and 200. Carolyn accompanied the agency on their inspection. The inspection also included an overnight assessment using a “night watch machine” that emits bedbug attractants and traps them. Both visual and night watch inspections did not yield any evidence of infestation. Regardless, Interstate Pest Control was contracted to fully treat unit 100, where previous residents reported suspected bedbug activity. Carolyn also recommended that “climb-up” traps and mattress covers be provided for any of the five surrounding units upon request. Carolyn would notify the relevant residents of this board offer, contingent on the homeowners’ willingness to use the provided traps and notify the board of any findings.
UNFINISHED BUSINESS
None
NEW BUSINESS
Assessment Fee Resolution
Moved by Kevin Southern that…
Kevin Southern shall develop and propose a resolution outlining the timeline and amounts for fees imposed on homeowners with late payment of assessments.
By general consent, motion carried.
Default Notices
Moved by Kevin Southern that…
Whereas a standard penalty timeline and fee structure has not yet been ratified by the board…
NWCM shall ensure that all accounts with dues over sixty (60) days late have been served a first notice of default and charged NWCM fees associated with that notification.
By general consent, motion carried.
Legal Counsel
Moved by Carolyn Briggs that…
Whereas the board may need legal representation to collect on certain past due accounts, and…
Whereas the board may need periodic consultation or assistance regarding ongoing legal matters related to administration of the HOA, and…
Whereas the board has not identified a lawyer for the above purposes already…
Carolyn Briggs will identify and contact HOA attorneys and request that they attend the next HOA board meeting to present their offered services with associated fees to the HOA board.
By general consent, motion carried.
Window Measurement Letter
Moved by Carolyn Briggs that…
Whereas the window repair committee has advised the board that all homeowners should independently contact Milgard Windows to get new balancers installed on malfunctioning windows, and…
Whereas unaddressed windows in the building could lead to water intrusion, which can jeopardize the structure envelope…
Kevin Southern shall create a letter to be sent with due assessments. The letter will notify homeowners that they need to contact Milgard to resolve this issue. The letter will be accompanied by a reply form to be returned to the HOA board providing notification of the homeowner’s actions. A copy of these materials will be provided to residents. The board shall contact any homeowners from which it does not receive a reply in order to ensure that all window issues are properly addressed.
By general consent, motion carried.
Bike Rack Installation
Moved by Carolyn Briggs that…
Lilli Szafranski contact the local Bicycle Transportation Alliance (BTA) to get recommendations for contractors that can install new bike rack options, or that can come to a future board meeting to present recommended options.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for March 9, 2010 at 6:30pm.
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
February 18th, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on February 18th, 2010. The meeting is convened for the purpose of approving the 2010 reserve study and budget. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
Carolyn Briggs, president, reported that an envelope inspection was completed in January. The inspector, from Morrison Hershfield, indicated that there were a number of issues with the building envelope, including roofing concerns. Carolyn requested that the inspector provide a written account of all issues and present this summary to the board at its regular board meeting.
BOARD AND COMMITTEE REPORTS
Pest Control Committee
Carolyn Briggs reported that Interstate Pest Management came on site to perform an inspection of units 100, 101, and 200. Carolyn accompanied the agency on their inspection. The inspection also included an overnight assessment using a “night watch machine” that emits bedbug attractants and traps them. Both visual and night watch inspections did not yield any evidence of infestation. Regardless, Interstate Pest Control was contracted to fully treat unit 100, where previous residents reported suspected bedbug activity. Carolyn also recommended that “climb-up” traps and mattress covers be provided for any of the five surrounding units upon request. Carolyn would notify the relevant residents of this board offer, contingent on the homeowners’ willingness to use the provided traps and notify the board of any findings.
UNFINISHED BUSINESS
None
NEW BUSINESS
Assessment Fee Resolution
Moved by Kevin Southern that…
Kevin Southern shall develop and propose a resolution outlining the timeline and amounts for fees imposed on homeowners with late payment of assessments.
By general consent, motion carried.
Default Notices
Moved by Kevin Southern that…
Whereas a standard penalty timeline and fee structure has not yet been ratified by the board…
NWCM shall ensure that all accounts with dues over sixty (60) days late have been served a first notice of default and charged NWCM fees associated with that notification.
By general consent, motion carried.
Legal Counsel
Moved by Carolyn Briggs that…
Whereas the board may need legal representation to collect on certain past due accounts, and…
Whereas the board may need periodic consultation or assistance regarding ongoing legal matters related to administration of the HOA, and…
Whereas the board has not identified a lawyer for the above purposes already…
Carolyn Briggs will identify and contact HOA attorneys and request that they attend the next HOA board meeting to present their offered services with associated fees to the HOA board.
By general consent, motion carried.
Window Measurement Letter
Moved by Carolyn Briggs that…
Whereas the window repair committee has advised the board that all homeowners should independently contact Milgard Windows to get new balancers installed on malfunctioning windows, and…
Whereas unaddressed windows in the building could lead to water intrusion, which can jeopardize the structure envelope…
Kevin Southern shall create a letter to be sent with due assessments. The letter will notify homeowners that they need to contact Milgard to resolve this issue. The letter will be accompanied by a reply form to be returned to the HOA board providing notification of the homeowner’s actions. A copy of these materials will be provided to residents. The board shall contact any homeowners from which it does not receive a reply in order to ensure that all window issues are properly addressed.
By general consent, motion carried.
Bike Rack Installation
Moved by Carolyn Briggs that…
Lilli Szafranski contact the local Bicycle Transportation Alliance (BTA) to get recommendations for contractors that can install new bike rack options, or that can come to a future board meeting to present recommended options.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for March 9, 2010 at 6:30pm.
Board Meeting Minutes - Jan 6, 2010
Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
January 6th, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on January 6th, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
Lilli Szafranski, treasurer, indicated that Dan at WCCS charged an additional $125 to the HOA for a total of 8 reserve study updates over the prior month. Since these revisions were primarily caused by miscommunication or errors by NWCM and WCCS, NWCM agreed to credit the Lloyd Park HOA for the $125 charge.
BOARD AND COMMITTEE REPORTS
None
UNFINISHED BUSINESS
2010 Reserve Study and Budget Approval
Moved by Lilli Szafranski that…
The board shall approve the 2010 reserve study and budget, as published.
By general consent, motion carried.
NEW BUSINESS
2010 Homeowners Dues
Moved by Lilli Szafranski that…
Whereas, HOA surplus funds will be used to gradually increase HOA dues over the next several years to the level required by the board’s newly approved reserve study, and…
Whereas, $7443 would be moved from the HOA surplus funds to HOA reserves in 2010, and…
Whereas, dues will be increased effective January 1, 2010, and billed retroactively with February HOA dues…
HOA dues for 2010 will become $184 for studio units and $206 for one bedroom units per month.
By general consent, motion carried.
2010 Budget Distribution
Moved by Lilli Szafranski that…
The board shall distribute the 2010 reserve study and budget, as approved, to homeowners with their next monthly bill.
By general consent, motion carried.
Pest Control Vendor Change
Moved by Carolyn Briggs that…
The board shall change its pest control vendor from HALT Pest Control to Interstate Pest Management.
By general consent, motion carried.
Pest Control Remediation
Moved by Carolyn Briggs that…
Carolyn is authorized to take whatever reasonable means is necessary to inspect or treat units 100, 101, 200, 201, 209, and hallways for bedbug presence or activity.
By general consent, motion carried.
Pest Control Remediation
Moved by Carolyn Briggs that…
Carolyn is authorized to take whatever reasonable means is necessary to inspect or treat units 100, 101, 200, 201, 209, and hallways for bedbug presence or activity.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 9:00pm. The next board meeting is scheduled for December 23, 2009 at 7:00pm. This meeting will be held to approve the 2010 reserve study and budget.
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
January 6th, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on January 6th, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Lilli Szafranski, treasurer
OFFICERS’ REPORTS
Lilli Szafranski, treasurer, indicated that Dan at WCCS charged an additional $125 to the HOA for a total of 8 reserve study updates over the prior month. Since these revisions were primarily caused by miscommunication or errors by NWCM and WCCS, NWCM agreed to credit the Lloyd Park HOA for the $125 charge.
BOARD AND COMMITTEE REPORTS
None
UNFINISHED BUSINESS
2010 Reserve Study and Budget Approval
Moved by Lilli Szafranski that…
The board shall approve the 2010 reserve study and budget, as published.
By general consent, motion carried.
NEW BUSINESS
2010 Homeowners Dues
Moved by Lilli Szafranski that…
Whereas, HOA surplus funds will be used to gradually increase HOA dues over the next several years to the level required by the board’s newly approved reserve study, and…
Whereas, $7443 would be moved from the HOA surplus funds to HOA reserves in 2010, and…
Whereas, dues will be increased effective January 1, 2010, and billed retroactively with February HOA dues…
HOA dues for 2010 will become $184 for studio units and $206 for one bedroom units per month.
By general consent, motion carried.
2010 Budget Distribution
Moved by Lilli Szafranski that…
The board shall distribute the 2010 reserve study and budget, as approved, to homeowners with their next monthly bill.
By general consent, motion carried.
Pest Control Vendor Change
Moved by Carolyn Briggs that…
The board shall change its pest control vendor from HALT Pest Control to Interstate Pest Management.
By general consent, motion carried.
Pest Control Remediation
Moved by Carolyn Briggs that…
Carolyn is authorized to take whatever reasonable means is necessary to inspect or treat units 100, 101, 200, 201, 209, and hallways for bedbug presence or activity.
By general consent, motion carried.
Pest Control Remediation
Moved by Carolyn Briggs that…
Carolyn is authorized to take whatever reasonable means is necessary to inspect or treat units 100, 101, 200, 201, 209, and hallways for bedbug presence or activity.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 9:00pm. The next board meeting is scheduled for December 23, 2009 at 7:00pm. This meeting will be held to approve the 2010 reserve study and budget.
Monday, May 17, 2010
HOA Annual Meeting Scheduled
The Annual Meeting for the Lloyd Park Association of Unit Owners will be held on July 7th, 2010, at 6:30pm. The meeting will be held at:
Augustana Lutheran Church
2710 NE 14th Avenue
Portland, OR 97212
(on the corner of NE 15th and Knott)
One HOA board member position will be open for election. If you would like to make any nominations for this position, please send an e-mail to candra.cole@nwcommunity.com with any information you'd like to publish about your qualifications and/or interest in the position. This information will be provided with proxy ballots mailed out with June account statements. Please submit these nominations by Friday, June 4th.
Augustana Lutheran Church
2710 NE 14th Avenue
Portland, OR 97212
(on the corner of NE 15th and Knott)
One HOA board member position will be open for election. If you would like to make any nominations for this position, please send an e-mail to candra.cole@nwcommunity.com with any information you'd like to publish about your qualifications and/or interest in the position. This information will be provided with proxy ballots mailed out with June account statements. Please submit these nominations by Friday, June 4th.
Subscribe to:
Posts (Atom)