Board Meeting Minutes – October 5, 2014

Minutes for

Regular Meeting of the Board of Directors

of the

Association of Unit Owners of Lloyd Park Condominium

October 5^th, 2014

Call to order
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held in unit 301 of 1509 NE 10^th Ave, Portland, OR, 97232 on October 5^th, 2014. The meeting convened at 7:15 pm.
Members in attendance
Kiel Johnson, chairperson
Kevin Southern, secretary
Officers' reports
None.
Board and committee reports
The maintenance committee reported that there were no notable maintenance concerns since the last meeting of the board.
Kevin Southern reported that a draft 2015 Reserve Study has been provided by NW Management Trust, and that review has begun. The expectation is to have reviews and updates completed by end of November so that the 2015 budget can be approved in December's board meeting.
Kiel Johnson reported that a local neighborhood organization, Central Northeast Neighbors, is taking applications for small community improvement proposals. Grants range from $1000-$2000, and the organization has a total grant budget of $8000 for the area. Any association members with ideas are encouraged to submit them.
Kiel Johnson reported that he has notified the landscaping company previously handling landscaping for the condominium that we will no longer be using their services. Kiel is heading a landscaping committee that will maintain the landscaping on the premises. The board will revisit the effectiveness of this approach in approximately six months. Kiel reported that there is no water bib on the north side of the courtyard, and that at the end of winter, the association might want to run plumbing to that side of the walkway to allow for a drip watering system to operate on both sides of the courtyard.
Owners Forum
None
Unfinished business
None
New business
Carpet Cleaning

Moved by Kevin Southern that…

Whereas the building hallway carpets have not been cleaned in some time, and…

Whereas the current annual budget includes an allowance for two carpet cleanings per year…

The board will schedule the building's carpets for cleaning. When a date is confirmed, a notice will be posted near the mailboxes.

By general consent, motion carried.

Window Washing

Moved by Kevin Southern that…

After reviewing several options with varying cost estimates from two local window washing contractors, the board will solicit the vendor that proposes to wash windows directly, as opposed to one that uses pole mounted water jets. The plan is to budget and contract with the vendor in approximately June of 2015.

By general consent, motion carried.

Adjournment
Kiel Johnson moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 9:20pm. The next board meeting is scheduled for November 2, 2014 at 6:30pm.