Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
September 1st, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on September 1st, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
APPROVAL OF MINUTES
Motion was made by Kevin Southern to approve the minutes of the August 3rd meeting. Motion carried.
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
Window Repair
Approximately 50% of units have had their window issues addressed by Milgard. On August 13th, a Milgard representative will be on-site to address windows in the common areas. Carolyn Briggs is facilitating this visit. Carolyn will be contacting the residents of units that have not indicated that their window issues have been addressed to request further follow-up.
Carpet Cleaning
Carolyn has arranged to have carpets cleaned. Cleaning will be conducted on September 28th. She will post a notice for tenants in advance in case any suffer from allergies and need to take associated precautions.
City of Portland Recycling
Carolyn reported that she will be receiving recycling materials ordered by NWCM and will distribute them to all unit occupants. NWCM will then mail a new set of materials annually to Carolyn for redistribution to unit occupants.
Bike Racks
The board received two bids to install 15-20 bicycle racks in the utility areas of the building for approximately $1000 and $1500. Given that there are maintenance items to be addressed in relation to the recent envelope inspection, the recommendation at this time is to postpone investment in bicycle racks at this time until the implications and costs of this maintenance is understood.
UNFINISHED BUSINESS
None
NEW BUSINESS
Front Overhang Repair
Moved by Carolyn Briggs that…
Whereas the roof over the small overhang at the front door of the condominium is leaking, causing a disturbance to residents and leading to swelling of the front door, which then fails to properly close, and…
Whereas several drainage deficiencies were clearly identified by the board’s recent envelope inspection…
The association shall contract HOA Maintenance Services to conduct the repairs to this roof necessary to remedy: the problems identified by the envelope inspection, the leakage causing the front door to swell and fail to close properly, the gutter repair that is necessary to prevent water from falling on residents passing underneath it. These repairs have been estimated by HOA Maintenance Services at $2400.
By general consent, motion carried.
Reserve Study Update
Moved by Carolyn Briggs that…
Kevin Southern shall arrange with WSSC to update the association reserve study for 2010 in preparation for the yearly budget. He is to ensure that WSSC includes the corrected/updated study numbers that resulted from development of the 2009 reserve study and budget.
By general consent, motion carried.
Regular Posting of Board Minutes
Moved by Carolyn Briggs that…
Whereas board minutes have not been posted online for many months, and…
Whereas Kevin Southern, the board secretary, noted that the reason for the lack of minutes being posted is mostly due to the difficulty in posting the materials to the current distribution website (Blogspot)...
Kevin Southern, the board secretary, shall establish a new means for communicating minutes to the HOA at large and begin posting minutes from each board meeting in a timely manner.
By general consent, motion carried.
Hornet Nest
Moved by Carolyn Briggs that…
The board shall contract HOA Maintenance Services, at a reasonable cost, to remove the hornet nest that has been built in the 3rd floor stairwell window and repair the screen if it has been damaged.
By general consent, motion carried.
Regular Board Meeting Schedule
Moved by Carolyn Briggs that…
The board shall resume regularly scheduled meetings on the final Wednesday of each month.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for September 28, 2010 at 6:30pm.
