Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
August 3rd, 2010
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on August 3rd, 2010. The meeting convened at 6:30pm.
MEMBERS IN ATTENDANCE
President Carolyn Briggs, presiding
Kevin Southern, secretary
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
Window Repair
Approximately 50% of units have had their window issues addressed by Milgard. On August 13th, a Milgard representative will be on-site to address windows in the common areas. Carolyn Briggs is facilitating this visit. Carolyn will be contacting the residents of units that have not indicated that their window issues have been addressed to request further follow-up.
Carpet Cleaning
Carolyn has arranged to have carpets cleaned. She is coordinating trash days with the carpet cleaner at their request. Once she gets this information, she will be scheduling the cleaning. A 10 day advance notice for those with allergies will be provided.
Bike Racks
The board received two bids to install 15-20 bicycle racks in the utility areas of the building for approximately $1000 and $1500. Given that there are maintenance items to be addressed in relation to the recent envelope inspection, the recommendation at this time is to postpone investment in bicycle racks at this time until the implications and costs of this maintenance is understood.
UNFINISHED BUSINESS
None
NEW BUSINESS
Envelope Inspection and Repair
Moved by Carolyn Briggs that…
The association shall hire Ball Janik LLP to review envelope inspection results, review association documents, and advise and represent the board for any resulting legal actions. The cost for this assessment is estimated to range from two to five thousand dollars.
By general consent, motion carried.
Entry Door Repair
Moved by Carolyn Briggs that…
Whereas the front and main entry door of the building does not properly close in higher humidity weather…
The board shall hire Bill Reinwand to plane and restain the door to allow it to properly close for a fee of approximately $80.
By general consent, motion carried.
New Directors and Officers Liability Insurance
Moved by Carolyn Briggs that…
Whereas US Liability provides coverage above and beyond the current policy with Great American Insurance Company, and…
Whereas US Liability provides coverage for a $40 lower annual premium than Great American Insurance Company…
The association shall switch its Directors and Officers Liability Insurance to US Liability.
By general consent, motion carried.
City of Portland Recycling
Moved by Carolyn Briggs that…
Whereas Carolyn was informed that the city requires the HOA to provide recycling information to all tenants…
Kevin Southern shall request that NWCM obtain the appropriate documentation and either provide it to Carolyn Briggs for distribution throughout the building, or mail it directly to new residents as they move in to the building.
By general consent, motion carried.
ADJOURNMENT
Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:30pm. The next board meeting is scheduled for August 31, 2010 at 6:30pm.
