Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium
February 3rd, 2013
Call to order
A regular meeting
for the Board of Directors of the
Association of Unit Owners of Lloyd Park Condominium, was held at the 3rd floor lobby of 1509 NE 10th
Ave, Portland, OR, 97232 on February
3rd, 2013. The meeting
convened at 6:30pm.
Members in attendance
President Terry Spencer, presiding
Ashley Rogers, treasurer
Kevin Southern, secretary
Approval of minutes
Motion was made by Kevin Southern to approve the
minutes of the December 2nd meeting. Motion carried.
Officers’ reports
After moisture was reported from a unit in the building, the
board solicited information from all owners regarding any issues throughout the
building. That information has been
collected, and the board is continuing to localize the building areas with problems
in order to determine the most cost-effective solution to the problem. Based on a previous inspection, the most
likely sources of moisture intrusion into the building envelope are issues
discovered on the roof, around the windows, and in the building’s
mortarwork. Given the repairs that were
conducted to the roof this winter, the next likely repairs will be directed at
windows. During discussion with Morrison
Hershfield, the company that conducted the 2010 envelope inspection of the
building, the company offered, for a fee, to facilitate the bidding and
engagement process with area contractors to repair the identified issues.
Terry Spencer
reported that he investigated security camera costs as a potential resolution
to package theft in the building. The
camera costs run between $200 and $300; together with installation the cost is
likely to be reasonable. However, the
board’s concern is in the effectiveness of a camera solution. There would be no way of determining based on
the footage from these cameras whether a package is being stolen versus simply
picked up. The board will follow-up with
the building’s community manager to determine if she is aware of solutions that
other homeowners associations have used to solve this problem.
Voting forms will be sent out shortly to all homeowners to
approve changes to bylaws to make the building non-smoking and to adjust
requirements that will facilitate collection of delinquent accounts. If the board receives sufficient approvals,
the bylaws updates are expected soon after.
Board and committee reports
None.
Owners Forum
None
Unfinished business
None
New business
Package Theft
Moved by Terry
Spencer that…
Whereas, though relatively inexpensive, a security camera
system would not effectively identify a package theft from a typical package
pick-up…
The board will not purchase and install a security camera
system near the mailbox area of the building.
By general consent, motion
carried.
Building Pipe Condition
Moved by Terry
Spencer that…
Whereas a burst pipe in 2012 caused significant damage in
the building, and…
Whereas other areas of the building could have similar
conditions…
The board will consult at least one local plumber to obtain
a recommendation as to the reserve strategy the board should follow with
respect to repair or replacement of building plumbing for consideration in the
2014 reserve and budgeting process.
By general consent, motion
carried.
Envelope Moisture Intrusion
Moved by Terry
Spencer that…
Whereas the board will consult directly with contractors to
obtain bids for the elimination of moisture intrusion around building windows…
By general consent, motion
carried.
Adjournment
Terry Spencer moved
that the meeting adjourn at 8:40pm. By general consent, the motion carried. The next
board meeting is scheduled for March 3rd,
2012 at 6:30pm.
