Annual Board Meeting Minutes - July 22, 2013

Minutes for previous Annual Board Meeting from 2012 were approved and posted for that date on this blog.  The minutes from the 2013 meeting will be reviewed and approved at the next Annual Meeting in 2014.

Board Meeting Minutes - February 3rd, 2013

Minutes for

Regular Meeting of the Board of Directors

of the

Association of Unit Owners of Lloyd Park Condominium

February 3^rd, 2013

Call to order

A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 3^rd floor lobby of 1509 NE 10^th Ave, Portland, OR, 97232 on February 3^rd, 2013.  The meeting convened at 6:30pm.

Members in attendance

President Terry Spencer, presiding

Ashley Rogers, treasurer

Kevin Southern, secretary

 

Approval of minutes

Motion was made by Kevin Southern to approve the minutes of the December 2nd meeting. Motion carried.

Officers’ reports

After moisture was reported from a unit in the building, the board solicited information from all owners regarding any issues throughout the building.  That information has been collected, and the board is continuing to localize the building areas with problems in order to determine the most cost-effective solution to the problem.  Based on a previous inspection, the most likely sources of moisture intrusion into the building envelope are issues discovered on the roof, around the windows, and in the building’s mortarwork.  Given the repairs that were conducted to the roof this winter, the next likely repairs will be directed at windows.  During discussion with Morrison Hershfield, the company that conducted the 2010 envelope inspection of the building, the company offered, for a fee, to facilitate the bidding and engagement process with area contractors to repair the identified issues.

Terry Spencer reported that he investigated security camera costs as a potential resolution to package theft in the building.  The camera costs run between $200 and $300; together with installation the cost is likely to be reasonable.  However, the board’s concern is in the effectiveness of a camera solution.  There would be no way of determining based on the footage from these cameras whether a package is being stolen versus simply picked up.  The board will follow-up with the building’s community manager to determine if she is aware of solutions that other homeowners associations have used to solve this problem.

Voting forms will be sent out shortly to all homeowners to approve changes to bylaws to make the building non-smoking and to adjust requirements that will facilitate collection of delinquent accounts.  If the board receives sufficient approvals, the bylaws updates are expected soon after.

Board and committee reports

None.

Owners Forum

None

Unfinished business

None

New business

Package Theft

Moved by Terry Spencer that…

Whereas, though relatively inexpensive, a security camera system would not effectively identify a package theft from a typical package pick-up…

The board will not purchase and install a security camera system near the mailbox area of the building.

By general consent, motion carried.

Building Pipe Condition

Moved by Terry Spencer that…

Whereas a burst pipe in 2012 caused significant damage in the building, and…

Whereas other areas of the building could have similar conditions…

The board will consult at least one local plumber to obtain a recommendation as to the reserve strategy the board should follow with respect to repair or replacement of building plumbing for consideration in the 2014 reserve and budgeting process.

By general consent, motion carried.

Envelope Moisture Intrusion

Moved by Terry Spencer that…

Whereas the board will consult directly with contractors to obtain bids for the elimination of moisture intrusion around building windows…

By general consent, motion carried.

Adjournment

Terry Spencer moved that the meeting adjourn at 8:40pm.  By general consent, the motion carried.  The next board meeting is scheduled for March 3^rd, 2012 at 6:30pm.

Board Meeting Cancelled - January 6th, 2013

 

Minutes for

Regular Meeting of the Board of Directors

of the

Association of Unit Owners of Lloyd Park Condominiums

January 6^th, 2013

A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium was cancelled for this month with no business to address.