June Meeting Minutes

Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium June 10th, 2015
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held in unit 301 of 1509 NE 10th Ave, Portland, OR, 97232 on June 10th, 2015. The meeting convened at 6:26 pm.
MEMBERS IN ATTENDANCE
Kiel Johnson, chairperson Ashley Rogers, treasurer Kevin Southern, secretary
OFFICERS’ REPORTS
Kevin Southern reviewed the board minutes from February, March, and April. He motioned for an approval to the minutes. By general consent, the motion was approved.
None.
BOARD AND COMMITTEE REPORTS
The maintenance committee reported that four lightbulbs were replaced in the common areas this month.
The landscaping committee reported that they will be purchasing and spreading mulch in the condominium flowerbeds, and expects associated upcoming costs.
Ashley Rogers reported that the management company being used by the association, Northwest Community Management, continues to request that the association move accounts to a bank that is more convenient for the company to work with. The association is hesitant to move funds to Northwest Bank, recommended by Northwest Community Management, because there is no branch within walking distance from the condominium. However, the current bank

used by the HOA, Umpqua Bank, has been unable to complete basic requests regarding addition of authorized individuals to the account, despite multiple personal visits by Ashley to the branch. Thus, the board is investigating nearby banks for potential banking options based on banking services and proximity. Ashley will investigate both Bank of the West and OnPoint Credit Union.
Kiel Johnson reported that brick pointing was completed, but that there are several areas that need touch up work. The board walked around the building to assess the workmanship of the brick pointing, and concluded that several areas need to be touched up prior to releasing final payment to the brick pointing contractor.
Kiel Johnson reported that he is continuing to investigate options for installation of solar panels. He plans to invite Neil Kelly to the HOA annual meeting to review the solar panel proposal with homeowners for further decision.
OWNERS FORUM
None
UNFINISHED BUSINESS None
NEW BUSINESS None ADJOURNMENT
Kiel Johnson moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 7:40pm. The annual board meeting is scheduled for July 8, 2015 at 7:00pm. 

April Meeting Minutes

Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium April 21st, 2015
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held in unit 301 of 1509 NE 10th Ave, Portland, OR, 97232 on April 21st, 2015. The meeting convened at 7:10 pm.
MEMBERS IN ATTENDANCE
Kiel Johnson, chairperson Ashley Rogers, treasurer Kevin Southern, secretary
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
The maintenance committee reported that the hallway floor on the first floor has been repaired. The soft area has been fixed, and the pipes that were sweating beneath it, contributing to the problem, have been insulated to prevent recurrence.
The landscaping committee reported that there were three new ferns planted in the front walkway.
Ashley Rogers reported that the HOA’s annual tax filing is complete.
Kiel Johnson reported that after considering new insurance options, the board has decided to
maintain coverage with current provider: Sequoia Insurance.
Kiel Johnson reported that he is continuing to evaluate bids for solar installation options.

OWNERS FORUM
None
UNFINISHED BUSINESS None
NEW BUSINESS None ADJOURNMENT
Kiel Johnson moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 8:05pm. The next board meeting is scheduled for June 10, 2015 at 6:00pm. 

March Meeting Minutes

Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium March 22nd, 2015
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held in unit 301 of 1509 NE 10th Ave, Portland, OR, 97232 on March 22nd, 2015. The meeting convened at 6:05 pm.
MEMBERS IN ATTENDANCE Kiel Johnson, chairperson
Ashley Rogers, treasurer OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
The maintenance committee reported that the hallway floor on the first floor remains soft, and should probably be repaired soon.
The landscaping committee reported that there were three new ferns planted in the front walkway.
Kiel Johnson reported that a comparison of the previous month’s bill against the same period in 2014 shows a 30% reduction in gas usage as a result of the new water heater system.
Kiel Johnson reported brick repointing on the remaining sides of the building is to begin this week. Notices will be distributed to residents this week.
Kiel Johnson reported that he is continuing to investigate options for installation of solar panels. Kiel will work with NW Community Management to update governing documents to allow solar install as long as owners are responsible for removing panels when time for new

membrane install. Each owner would need to sign up for solar. Cost $336 per unit after incentives. Need to have roof membrane inspected to make sure solar panels will not hurt roof. Once governing documents worked out will set up separate owner meeting with solar installer to answer questions and see who is interested.
OWNERS FORUM
None
UNFINISHED BUSINESS None
NEW BUSINESS
Composting Service
Moved by Kiel Johnson that...
The HOA shall begin composting service for the building at a rate of $40 monthly.
Notice will be provided to all residents within a week. By general consent, motion carried.
ADJOURNMENT
Kiel Johnson moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 7:08pm. The next board meeting is scheduled for May 4, 2015 at 7:00pm. 

February Meeting Minutes

Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium February 15th, 2015
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held in unit 301 of 1509 NE 10th Ave, Portland, OR, 97232 on February 15th, 2015. The meeting convened at 7:00 pm.
MEMBERS IN ATTENDANCE
Kiel Johnson, chairperson Ashley Rogers, treasurer Kevin Southern, secretary
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
The minutes from the previous month’s board meeting were reviewed and approved.
The maintenance committee reported that the glass recycling bin went missing several weeks ago, and a new one was requested from Arrow Sanitary. A new bin was subsequently delivered. It is unclear whether the HOA will be billed for delivery of a new bin.
The landscaping committee reported that there were no significant landscaping changes or issues to report since the last meeting.
Kiel Johnson reported that the building boilers have been replaced with a new Hybrid water heating system. He provided a tour and overview of the system. The installation vendor indicated that at least once per year, the board needs to clean out the water inlet filter for the system to maintain ideal operating conditions. Otherwise, no regular maintenance is required. Kiel demonstrated access to and cleaning of the filter. A utility sink has been installed near the

boilers for general resident use. Residents need to be cautious of a water supply line that runs across the floor in front of the utility sink.
Kiel Johnson reported that the Lloyd Center mall has begun its major renovation projects, and that they will be phasing in over the next several months. The upstairs mall theatres are being converted into office space, and discussions are still underway regarding how to use the now vacated Nordstrom space.
Kiel Johnson reported that he is interested in pursuing an arrangement with the next door Bank of the West regarding allocation of some common greenspace to potentially be shared between Lloyd Park residents, fire station occupants, and bank patrons. The bank parking lot between the bank and Lloyd Park seems underutilized.
OWNERS FORUM
None
UNFINISHED BUSINESS None
NEW BUSINESS
Bank Statement Mailing Address Change
Moved by Kiel Johnson that...
Whereas NW Community Management has changed its mailing address, and...
Whereas NW Community Management is no longer receiving Lloyd Park bank statements, and...
Whereas the board is therefore no longer receiving monthly financial overviews from NW Community Management, and...
Whereas NW Community Management has provided a new mailing address and requested that the board change its mailing address accordingly,
The board authorizes Ashley Rogers and/or Kiel Johnson to request a change to the mailing address for its Umpqua Checking account.
By general consent, motion carried. Remaining Brick Repointing
Moved by Kiel Johnson that...

Whereas brick repointing on the south face of the building appears to have meaningfully reduced moisture problems within exterior walls, and...
Whereas multiple water intrusion issues have been identified in a 2009 building envelope inspection that remain unresolved, and...
Whereas brick repointing is an important ongoing maintenance item for the envelope of the building, and...
Whereas review of the HOA reserves indicates that there are sufficient available funds to complete the repairs,
The board will proceed with authorizing brick repointing in 2015 of all remaining exterior walls from D & R Masonry, assuming that the costs are within 10% of the original quotation from 2011. Funds from HOA reserves will be used to fund the repairs. A resident has agreed to head a Repointing Committee to engage with D & R Masonry and oversee the repairs.
By general consent, motion carried. Front Door Repair
Moved by Kiel Johnson that...
Whereas the main/front door latch is not reliably engaging when closed,
Ashley Rogers will request that NW Community Management dispatch repair personnel to ensure that the front door latches shut when closed.
By general consent, motion carried.
ADJOURNMENT
Kiel Johnson moved that the meeting adjourn. By general consent, the motion carried.
The meeting adjourned at 8:45pm. The next board meeting is scheduled for April 5, 2015 at 7:00pm.