Minutes for
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium February 15th, 2015
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held in unit 301 of 1509 NE 10th Ave, Portland, OR, 97232 on February 15th, 2015. The meeting convened at 7:00 pm.
MEMBERS IN ATTENDANCE
Kiel Johnson, chairperson Ashley Rogers, treasurer Kevin Southern, secretary
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
The minutes from the previous month’s board meeting were reviewed and approved.
The maintenance committee reported that the glass recycling bin went missing several weeks ago, and a new one was requested from Arrow Sanitary. A new bin was subsequently delivered. It is unclear whether the HOA will be billed for delivery of a new bin.
The landscaping committee reported that there were no significant landscaping changes or issues to report since the last meeting.
Kiel Johnson reported that the building boilers have been replaced with a new Hybrid water heating system. He provided a tour and overview of the system. The installation vendor indicated that at least once per year, the board needs to clean out the water inlet filter for the system to maintain ideal operating conditions. Otherwise, no regular maintenance is required. Kiel demonstrated access to and cleaning of the filter. A utility sink has been installed near the
Regular Meeting of the Board of Directors
of the
Association of Unit Owners of Lloyd Park Condominium February 15th, 2015
CALL TO ORDER
A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held in unit 301 of 1509 NE 10th Ave, Portland, OR, 97232 on February 15th, 2015. The meeting convened at 7:00 pm.
MEMBERS IN ATTENDANCE
Kiel Johnson, chairperson Ashley Rogers, treasurer Kevin Southern, secretary
OFFICERS’ REPORTS
None.
BOARD AND COMMITTEE REPORTS
The minutes from the previous month’s board meeting were reviewed and approved.
The maintenance committee reported that the glass recycling bin went missing several weeks ago, and a new one was requested from Arrow Sanitary. A new bin was subsequently delivered. It is unclear whether the HOA will be billed for delivery of a new bin.
The landscaping committee reported that there were no significant landscaping changes or issues to report since the last meeting.
Kiel Johnson reported that the building boilers have been replaced with a new Hybrid water heating system. He provided a tour and overview of the system. The installation vendor indicated that at least once per year, the board needs to clean out the water inlet filter for the system to maintain ideal operating conditions. Otherwise, no regular maintenance is required. Kiel demonstrated access to and cleaning of the filter. A utility sink has been installed near the
boilers for general resident use. Residents need to be cautious of a water supply line that runs
across the floor in front of the utility sink.
Kiel Johnson reported that the Lloyd Center mall has begun its major renovation projects, and that they will be phasing in over the next several months. The upstairs mall theatres are being converted into office space, and discussions are still underway regarding how to use the now vacated Nordstrom space.
Kiel Johnson reported that he is interested in pursuing an arrangement with the next door Bank of the West regarding allocation of some common greenspace to potentially be shared between Lloyd Park residents, fire station occupants, and bank patrons. The bank parking lot between the bank and Lloyd Park seems underutilized.
OWNERS FORUM
None
UNFINISHED BUSINESS None
NEW BUSINESS
Bank Statement Mailing Address Change
Moved by Kiel Johnson that...
Whereas NW Community Management has changed its mailing address, and...
Whereas NW Community Management is no longer receiving Lloyd Park bank statements, and...
Whereas the board is therefore no longer receiving monthly financial overviews from NW Community Management, and...
Whereas NW Community Management has provided a new mailing address and requested that the board change its mailing address accordingly,
The board authorizes Ashley Rogers and/or Kiel Johnson to request a change to the mailing address for its Umpqua Checking account.
By general consent, motion carried. Remaining Brick Repointing
Moved by Kiel Johnson that...
Kiel Johnson reported that the Lloyd Center mall has begun its major renovation projects, and that they will be phasing in over the next several months. The upstairs mall theatres are being converted into office space, and discussions are still underway regarding how to use the now vacated Nordstrom space.
Kiel Johnson reported that he is interested in pursuing an arrangement with the next door Bank of the West regarding allocation of some common greenspace to potentially be shared between Lloyd Park residents, fire station occupants, and bank patrons. The bank parking lot between the bank and Lloyd Park seems underutilized.
OWNERS FORUM
None
UNFINISHED BUSINESS None
NEW BUSINESS
Bank Statement Mailing Address Change
Moved by Kiel Johnson that...
Whereas NW Community Management has changed its mailing address, and...
Whereas NW Community Management is no longer receiving Lloyd Park bank statements, and...
Whereas the board is therefore no longer receiving monthly financial overviews from NW Community Management, and...
Whereas NW Community Management has provided a new mailing address and requested that the board change its mailing address accordingly,
The board authorizes Ashley Rogers and/or Kiel Johnson to request a change to the mailing address for its Umpqua Checking account.
By general consent, motion carried. Remaining Brick Repointing
Moved by Kiel Johnson that...
Whereas brick repointing on the south face of the building appears to have meaningfully
reduced moisture problems within exterior walls, and...
Whereas multiple water intrusion issues have been identified in a 2009 building envelope inspection that remain unresolved, and...
Whereas brick repointing is an important ongoing maintenance item for the envelope of the building, and...
Whereas review of the HOA reserves indicates that there are sufficient available funds to complete the repairs,
The board will proceed with authorizing brick repointing in 2015 of all remaining exterior walls from D & R Masonry, assuming that the costs are within 10% of the original quotation from 2011. Funds from HOA reserves will be used to fund the repairs. A resident has agreed to head a Repointing Committee to engage with D & R Masonry and oversee the repairs.
By general consent, motion carried. Front Door Repair
Moved by Kiel Johnson that...
Whereas the main/front door latch is not reliably engaging when closed,
Ashley Rogers will request that NW Community Management dispatch repair personnel to ensure that the front door latches shut when closed.
By general consent, motion carried.
ADJOURNMENT
Kiel Johnson moved that the meeting adjourn. By general consent, the motion carried.
The meeting adjourned at 8:45pm. The next board meeting is scheduled for April 5, 2015 at 7:00pm.
Whereas multiple water intrusion issues have been identified in a 2009 building envelope inspection that remain unresolved, and...
Whereas brick repointing is an important ongoing maintenance item for the envelope of the building, and...
Whereas review of the HOA reserves indicates that there are sufficient available funds to complete the repairs,
The board will proceed with authorizing brick repointing in 2015 of all remaining exterior walls from D & R Masonry, assuming that the costs are within 10% of the original quotation from 2011. Funds from HOA reserves will be used to fund the repairs. A resident has agreed to head a Repointing Committee to engage with D & R Masonry and oversee the repairs.
By general consent, motion carried. Front Door Repair
Moved by Kiel Johnson that...
Whereas the main/front door latch is not reliably engaging when closed,
Ashley Rogers will request that NW Community Management dispatch repair personnel to ensure that the front door latches shut when closed.
By general consent, motion carried.
ADJOURNMENT
Kiel Johnson moved that the meeting adjourn. By general consent, the motion carried.
The meeting adjourned at 8:45pm. The next board meeting is scheduled for April 5, 2015 at 7:00pm.
