Meeting Minutes: September 30, 2009

CALL TO ORDER

A regular meeting for the Board of Directors of the Association of Unit Owners of Lloyd Park Condominium, was held at the 1st floor lobby of 1509 NE 10th Ave, Portland, OR, 97232 on September 30th, 2009. The meeting convened at 6:30pm.

MEMBERS IN ATTENDANCE

President Carolyn Briggs, presiding
Kevin Southern, secretary
Lilli Szafranski, treasurer

APPROVAL OF MINUTES

Motion was made by Kevin Southern to approve the minutes of the August 13th meeting. Motion carried.

OFFICERS’ REPORTS

Carolyn Briggs held a walkthrough fire inspection with the fire marshal. Overall, all is well. Testing will need to be conducted regularly, and Carolyn will coordinate with the janitorial staff to conduct and log the tests. Rolling fire doors on the first floor need to be tested periodically. Fortunately, the board can easily test this themselves. Carolyn will send the report to the board so that it can be logged in board records.

Kevin Southern reported that maintenance work to be completed through HOA Maintenance Services, Inc. has been requested through NWCM. The window repair committee is nearly complete gathering information about failed windows, and will next be meeting with contractors to determine the root cause(s) of the problem(s).

BOARD AND COMMITTEE REPORTS

Pest Control Committee

Kevin Southern reported that he has provided letters to NWCM for distribution to all homeowners, and that homeowners have received those letters. An inspection is scheduled for October 7th, and will be overseen by Lilli Szafranski. Unless an emergency situation is discovered, the board will review the results of the inspection and decide on next steps at the October board meeting.

Bike Rack Committee

The bike rack committee provided a number of bike mounting options. The board reviewed potential locations and mounting options with the committee. The general cost for installing bike mounts for 26 bikes is estimated to cost $2000 to $4000. The board requested that the committee get specific quotes for several selected mounting systems, and that those quotes include options for phased installation to allow incremental investment.

UNFINISHED BUSINESS

None

NEW BUSINESS

Bike Rack Committee

Moved by Carolyn Briggs that…
The bike rack committee shall obtain a quote for installation of mounting racks to accommodate 26 bicycles in the storage and utility areas of the building. The quote shall include options for phased installation to allow the board to make an incremental investment in these racks over time.
By general consent, motion carried.

ADJOURNMENT

Carolyn Briggs moved that the meeting adjourn. By general consent, the motion carried. The meeting adjourned at 9:00pm. The next board meeting is scheduled for October 28, 2009 at 6:30pm.