Regular Meeting of the Board
7 p.m. Tuesday, March 10, 20091509 NE 10th Ave., Unit 103, Portland
Officers Presiding:
Taraneh Foster, Treasurer
Carolyn Briggs, Secretary
7 p.m. Call to Order
Quorum established
I. Reading and approval of the minutes
Meeting minutes from November 19, 2008 were approved as read.
II. Reports of Officers, Standing Committees
Treasurer’s Report
January financials were received from Northwest Community Management; 2008 taxes were filed.
Secretary’s Report
Motion made by Briggs (seconded by Foster):
The board appoint an ad hoc committee to be formed to review association bylaws' content and propose changes to improve clarity of language.
Motion adopted.
Briggs appointed as chair of bylaws committee.
Landscaping Committee Report
No report at this time.
Rental Ratio Committee Report
Motion made by Briggs (seconded by Foster):
The board dissolve the rental ratio committee due to lack of committee communication to the board. Motion adopted.
Residential Life Committee
No report at this time.
III. Reports of Special Committees
None.
IV. Special Orders
None.
V. Unfinished Business and General Orders
Open board position
III. Reports of Special Committees
None.
IV. Special Orders
None.
V. Unfinished Business and General Orders
Open board position
No nominations have been received.
Call Box
Board directs Northwest Community Management to distribute a letter to owners informing them of the call box reset on Sunday, April 19, 2009, to remove the access code for security purposes. The letter also informs owners how to continue using the call box.
Trespassing Issue
Ongoing.
Building Maintenance
The board is developing a maintenance plan for the association.
Common area door keys
Discussion tabled to the next board meeting, pending receipt of common area keys in Northwest Community Management's possession.
Carpet
Board is still seeking answers to whether or not carpet repair was completed for the carpet outside unit 301.
Mortar Repair
It was brought to the board's attention in the spring of 2008 that mortar work may need to be done on the southwest side of the building. The board investigated the recommendation and determined that this issue was addressed in the reserve study and needed no further investigation.
VI. New Business
No new business at this time.
VII. Adjournment
Meeting adjourned at 8:30 p.m.
